Job Description
Join the City of Oakland's dynamic team as an Administrative Specialist in our Public Works Department. This immediate hire position offers a unique opportunity to support critical municipal operations while enjoying competitive benefits and a fast-paced environment. We're seeking a detail-oriented professional to streamline workflows and ensure compliance with city regulations.
As a key member of our administrative team, you'll play a vital role in maintaining efficient operations for Oakland's infrastructure projects. This temporary role provides hands-on experience in government administration with potential for long-term opportunities.
Responsibilities
- Manage digital filing systems and maintain confidential municipal records
- Coordinate with department heads to schedule meetings and prepare agendas
- Process purchase orders and expense reports following city procurement protocols
- Assist with grant application preparation and compliance documentation
- Respond to public inquiries regarding city services via phone and email
- Support data entry and reporting for infrastructure projects
- Collaborate with cross-functional teams on special initiatives
Qualifications
- Associate's degree in Public Administration or related field (or equivalent experience)
- Minimum 2 years of administrative experience in government sector
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Knowledge of California public sector regulations and compliance
- Ability to obtain required city background clearance
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities