Job Description
Join the City of Long Beach's dynamic team as an Administrative Specialist in our Public Works Department. We're seeking a highly organized professional to provide critical support for municipal operations. This immediate hire position offers an exceptional opportunity to contribute to public service while gaining valuable government experience. Enjoy competitive pay, comprehensive benefits, and a collaborative work environment dedicated to serving our community.
Responsibilities
- Manage departmental correspondence, records, and documentation with strict confidentiality protocols
- Coordinate administrative workflows including scheduling, meeting preparation, and travel arrangements
- Process financial transactions and maintain budget tracking systems
- Serve as primary point of contact for public inquiries via phone and in-person
- Prepare and distribute reports, presentations, and official communications
- Support grant application processes and compliance documentation
- Utilize municipal software systems for data entry and record maintenance
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 2 years administrative experience in government or public sector
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Knowledge of public records retention policies
- Valid California driver's license