Job Description
Join the City of San Jose's dynamic team as an Administrative Specialist and enjoy exceptional benefits with immediate hiring! This is your opportunity to serve the community while receiving comprehensive healthcare coverage, generous paid time off, retirement plans, and tuition reimbursement. We're seeking motivated professionals ready to contribute day one in a supportive, mission-driven environment. Immediate start date available.
Responsibilities
- Manage departmental records, databases, and confidential information with precision
- Coordinate calendar management, meeting logistics, and executive communications
- Process financial transactions and budget documentation
- Develop and implement administrative workflow improvements
- Serve as primary liaison for public inquiries and stakeholder communications
- Prepare reports, presentations, and correspondence using advanced software tools
- Ensure compliance with municipal regulations and record-keeping standards
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- 3+ years of administrative experience in government or public sector
- Advanced proficiency in Microsoft Office Suite and record management systems
- Proven ability to handle sensitive information with discretion
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Valid California driver's license