Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Sacramento as an Administrative Specialist. This immediate hire opportunity offers a unique chance to serve our nation's heroes while advancing your career in federal service. Enjoy competitive benefits, flexible scheduling, and a supportive work environment dedicated to excellence.
As a key member of our administrative team, you'll ensure seamless operations across multiple departments. This position requires meticulous attention to detail, strong organizational skills, and a commitment to federal compliance standards. Training on VA-specific systems will be provided to ensure your success.
Responsibilities
- Manage and maintain confidential veteran records in compliance with HIPAA and federal regulations
- Coordinate travel arrangements and logistics for departmental personnel and official visitors
- Process procurement requests, invoices, and budgetary documentation using VA financial systems
- Prepare and distribute official correspondence, reports, and executive-level presentations
- Serve as primary point of contact for internal and external stakeholder communications
- Assist in onboarding new temporary staff and contractors
- Monitor office supplies inventory and coordinate procurement with federal vendors
Qualifications
- U.S. citizenship required
- Minimum 2 years administrative experience in a regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to obtain and maintain a government security clearance
- Exceptional written and verbal communication skills
- Strong problem-solving abilities with attention to detail
- Experience with federal procurement processes preferred
- Ability to work independently with minimal supervision