Job Description
Join our mission-critical team at the Social Security Administration headquarters in Baltimore! We're seeking a detail-oriented Administrative Specialist to support federal operations that impact millions of Americans. This role offers competitive benefits, career advancement opportunities, and the chance to contribute directly to our nation's social safety net.
As an integral member of our Operations Support Division, you'll ensure seamless administrative workflows while upholding the highest standards of federal compliance and service excellence. Ideal candidates thrive in structured environments with opportunities for professional growth.
Responsibilities
- Manage complex scheduling, correspondence, and document processing for senior leadership
- Coordinate cross-functional meetings and maintain accurate records using federal systems (e.g., eOPF, SharePoint)
- Process personnel actions, timekeeping, and travel authorizations per federal guidelines
- Develop and maintain administrative procedures ensuring compliance with OMB and GSA regulations
- Serve as primary liaison for internal/external stakeholders regarding administrative policies
- Analyze workflow inefficiencies and implement process improvements
- Prepare reports and briefings for executive leadership reviews
Qualifications
- Bachelor's degree in Business Administration, Public Administration, or related field
- Minimum 3 years progressive administrative experience in federal/government environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Knowledge of federal HR procedures and records management standards
- Exceptional organizational skills with attention to detail
- Ability to obtain and maintain Public Trust clearance
- Strong written/verbal communication skills
- Experience with document control systems (e.g., DocuWare)