Job Description
We are seeking a detail-oriented and service-driven professional to serve as the City Clerk for the City of Seattle. As the official record keeper of the municipality, you play a critical role in ensuring transparency, accuracy, and accessibility of public information. This position involves supporting the Mayor and City Council by managing meeting proceedings, processing Freedom of Information Act (FOIA) requests, and maintaining the integrity of municipal records.
Join our dedicated team of public servants and contribute to the smooth operation of city government. We offer a competitive salary and a comprehensive benefits package designed to support your work-life balance.
Responsibilities
- Official Record Keeping: Maintain and organize all official city records, including ordinances, resolutions, meeting minutes, and contracts, ensuring compliance with state retention schedules.
- Council Meeting Support: Coordinate logistics for City Council and Committee meetings, including preparing agendas, taking accurate minutes, and distributing post-meeting summaries.
- Public Information Officer: Serve as the primary point of contact for Freedom of Information Act (FOIA) requests, ensuring timely and accurate responses to the public.
- Permitting Assistance: Assist in the processing of business licenses, permits, and applications, ensuring all documentation is complete and accurate.
- Administrative Coordination: Manage the daily operations of the Clerk’s office, including greeting visitors, answering inquiries, and coordinating communication between departments.
- Compliance & Ethics: Ensure all municipal actions and documents adhere to legal requirements, city protocols, and ethical standards.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Public Administration, Business, or Paralegal Studies is preferred.
- Experience: Minimum of 3 years of experience in an administrative or municipal role, with specific experience in meeting management or records retention.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and government-specific case management software.
- Communication: Exceptional written and verbal communication skills, with the ability to convey complex information clearly to diverse audiences.
- Attention to Detail: Demonstrated ability to maintain high levels of accuracy in document preparation, data entry, and minute-taking.
- Integrity: Strong ethical standards and the ability to handle sensitive information with strict confidentiality.