Job Description
Are you a detail-oriented professional looking for a meaningful career in public service? The City of Indianapolis is seeking a dedicated City Clerk to manage the administrative backbone of our municipal operations. In this pivotal role, you will ensure the accuracy of official records, facilitate smooth communication between the Mayor’s office and City Council, and serve as the face of our commitment to transparency.
Join our team and help shape the future of Indianapolis while enjoying a competitive salary and comprehensive benefits package.
Responsibilities
- Oversee the maintenance, organization, and preservation of all official city records, meeting minutes, ordinances, and resolutions.
- Prepare, distribute, and archive meeting agendas and official correspondence for the Mayor and City Council.
- Manage public information requests in strict accordance with Indiana public access laws and confidentiality protocols.
- Provide high-level administrative support, including drafting reports, managing calendars, and coordinating inter-departmental communications.
- Supervise and train junior clerical staff to ensure operational efficiency and adherence to office standards.
- Maintain accurate databases and filing systems for both digital and physical documents.
- Represent the City at official functions and community meetings as needed.
Qualifications
- High school diploma or GED required; Associate’s or Bachelor’s degree in Public Administration, Political Science, or a related field is strongly preferred.
- Minimum of 5 years of experience in municipal government, administrative support, or a related clerical role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management software (e.g., SharePoint, Adobe Acrobat).
- Deep understanding of Indiana state public records laws and government procurement policies.
- Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills, capable of drafting clear legal and official documents.
- Must possess a valid driver’s license and be willing to travel within Marion County.