Job Description
Are you looking for a meaningful career in public service? The Jefferson County Government is seeking a highly organized and detail-oriented City Clerk to join our dynamic team. In this pivotal role, you will serve as the face of our office, ensuring that our records are meticulously maintained and our community receives the highest level of service.
We offer a competitive benefits package, including health insurance, retirement plans, and paid time off, designed to support your work-life balance. If you possess a strong commitment to integrity and excellence, we want to hear from you.
Responsibilities
- Meeting Administration: Prepare, distribute, and archive official meeting minutes and agendas for the County Commission and various boards.
- Record Management: Maintain accurate, secure, and up-to-date indexes of all county records, ensuring accessibility for the public and staff.
- Customer Service: Serve as the primary point of contact for citizens inquiring about public records, ordinances, and administrative procedures.
- Document Processing: Process, verify, and file a high volume of legal documents, deeds, and correspondence with strict attention to detail.
- Vendor Coordination: Coordinate with external vendors for printing, mailing, and facility needs related to county operations.
- Compliance: Ensure all office operations adhere to local, state, and federal regulations regarding public records and transparency.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Public Administration, Business, or Paralegal studies is preferred.
- Experience: Minimum of 2-3 years of experience in administrative support, office management, or a similar government or legal setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Records Management Systems (RMS) or document imaging software.
- Communication: Excellent written and verbal communication skills with the ability to interact professionally with diverse populations.
- Attention to Detail: Demonstrated ability to maintain confidentiality and handle sensitive information with the utmost discretion.
- Problem Solving: Ability to multitask effectively in a fast-paced environment while prioritizing urgent requests.