Job Description
Join Buffalo's dynamic municipal team as a City Clerk Administrative Specialist! This pivotal role serves as the backbone of civic operations, ensuring seamless documentation, public service delivery, and regulatory compliance. You'll be the face of government efficiency in Western New York, supporting our mission to transform Buffalo into America's best mid-sized city.
We offer competitive benefits, professional development opportunities, and a collaborative work environment. Ideal candidates thrive in detail-oriented settings and possess a passion for public service excellence.
Responsibilities
- Manage official municipal records, permits, and licenses with precision and confidentiality
- Provide exceptional customer service to citizens, businesses, and government agencies
- Process vital documents (birth certificates, marriage licenses) and maintain digital archives
- Coordinate public meetings, prepare agendas, and maintain accurate minutes
- Administer oaths, notarize documents, and certify municipal records
- Implement records management systems ensuring compliance with NY State regulations
- Support elections administration and voter registration initiatives
Qualifications
- Associate's degree in Public Administration, Business, or related field
- Minimum 2 years administrative/clerical experience in government or regulated industry
- Proficiency in Microsoft Office Suite and records management software
- Strong knowledge of NY State municipal codes and Sunshine Laws
- Exceptional organizational skills with attention to detail
- Valid NYS Notary Public Commission (or ability to obtain within 60 days)
- Excellent communication skills and ability to handle sensitive information