Job Description
Are you a detail-oriented professional looking to make a tangible impact in your community? The City of Phoenix is seeking a highly organized and dedicated City Clerk to join our dynamic Public Services team. In this pivotal role, you will serve as the chief administrative officer for the City Council, ensuring the integrity of municipal records and the smooth operation of local government proceedings.
We offer a competitive salary, a comprehensive benefits package, and the opportunity to work in a diverse, vibrant city. If you possess exceptional organizational skills and a passion for public service, we encourage you to apply.
Responsibilities
- Manage and maintain official city records, including council minutes, resolutions, ordinances, and contracts, ensuring compliance with state and federal retention schedules.
- Coordinate and facilitate all City Council meetings, including preparation of agendas, posting notices, and producing accurate meeting minutes for public distribution.
- Act as the primary point of contact for public information requests and inquiries, ensuring timely and transparent communication.
- Supervise and train administrative staff within the Clerk’s office, fostering a collaborative and high-performance work environment.
- Oversee the administration of municipal elections, voter registration drives, and candidate filing processes in accordance with Arizona election laws.
- Prepare and distribute official correspondence, proclamations, and legal notices to the Mayor, City Council, and various city departments.
- Perform periodic audits of files and records to ensure accuracy, accessibility, and security of sensitive information.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration, Political Science, or a related field is preferred.
- Proven experience (3+ years) in administrative support, office management, or municipal government operations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management software (e.g., Accela, SharePoint).
- Strong verbal and written communication skills with the ability to draft clear, professional correspondence.
- Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion.
- Excellent organizational skills with the ability to prioritize multiple tasks and meet strict deadlines in a fast-paced environment.