Job Description
We are seeking a highly organized and detail-oriented City Clerk to join our vital public service team in Dallas, Texas. As the face of municipal administration, the City Clerk plays a crucial role in maintaining the integrity of city records and ensuring smooth operations for city council meetings and public inquiries. This is an urgent hire opportunity for a dedicated professional ready to make a tangible impact in their community.
In this role, you will serve as the primary point of contact for information requests, manage official archives, and ensure compliance with state and local regulations. If you possess exceptional organizational skills and a passion for public service, we invite you to apply for this rewarding position today.
Responsibilities
- Manage and maintain official city records, including ordinances, resolutions, and meeting minutes with strict adherence to retention schedules.
- Prepare and distribute official agendas, reports, and correspondence for City Council and Board meetings, ensuring accuracy and timeliness.
- Process and respond to public information requests in compliance with the Texas Public Information Act.
- Oversee the filing system for all municipal documents and ensure physical and digital archives are organized and accessible.
- Coordinate logistics for municipal events, including scheduling, vendor management, and on-site support.
- Assist in the preparation of the annual budget and various departmental reports.
- Provide administrative support to department heads and elected officials, handling confidential information with discretion.
Qualifications
- High School Diploma or GED is required; Associate’s degree in Public Administration, Business, or a related field is preferred.
- Minimum of 2-4 years of professional experience in administrative support, records management, or government operations.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with case management or records management software.
- Strong understanding of public records laws and municipal government structure.
- Excellent verbal and written communication skills with the ability to interact professionally with the public and officials.
- Proven ability to multitask, prioritize workload, and meet strict deadlines in a fast-paced environment.
- Attention to detail is non-negotiable when handling legal and financial documents.