Job Description
Join the Heart of Our Community
The City of San Jose is seeking a highly organized and detail-oriented City Clerk to join our dynamic Municipal Services team. This is an immediate opportunity for a dedicated professional to play a pivotal role in maintaining the integrity of our city's official records and public services.
We offer a comprehensive benefits package, including health insurance, retirement plans, and paid time off, designed to support your work-life balance.
Your Role
As the City Clerk, you will serve as the chief administrative officer for the City Council, ensuring that all legislative proceedings are accurately documented and preserved. You will act as a vital link between the city administration and the public, facilitating transparency and accessibility to city records.
Responsibilities
- Record Management: Maintain and organize official minutes, resolutions, ordinances, and contracts with strict adherence to retention schedules and privacy laws.
- Public Access: Assist the public and media with requests under the Public Records Act, ensuring timely and accurate responses.
- Meeting Administration: Coordinate and conduct City Council and committee meetings, including preparing agendas, distributing packets, and recording official proceedings.
- Correspondence: Draft and edit official correspondence, proclamations, and resolutions on behalf of the City Council.
- File Maintenance: Oversee the digitization and physical filing of all city records to ensure easy retrieval and audit readiness.
- Vendor Coordination: Manage contracts with official publication vendors and notaries public as required.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Public Administration, Business, or Political Science is highly preferred.
- Experience: Minimum of 3-5 years of administrative experience in a government or municipal setting, or an equivalent combination of education and experience.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with records management software (e.g., Accela, ERP systems).
- Communication: Exceptional verbal and written communication skills with the ability to interact professionally with diverse groups, including elected officials, staff, and the public.
- Attention to Detail: Demonstrated ability to maintain accuracy and confidentiality in sensitive documents and financial records.
- Knowledge: Familiarity with the California Public Records Act (PRA) and Robert's Rules of Order is a significant plus.