Job Description
We are seeking a highly organized and professional City Clerk to join the Executive Services Department. As a key member of the municipal team, you will serve as the guardian of official city records and ensure the integrity of our governance processes.
In this role, you will oversee the preparation of official documents, manage public records requests, and support the smooth operation of City Council meetings. If you have a passion for public service and possess exceptional administrative skills, we invite you to apply for this immediate opening in the heart of Seattle.
Responsibilities
- Prepare, draft, and distribute official meeting minutes, agendas, and resolutions for City Council and Board meetings.
- Manage and respond to all Public Records Act (PRA) requests in strict compliance with state regulations and timelines.
- Maintain and organize both physical and digital archives of city ordinances, contracts, and historical records.
- Assist in the cash handling and budget tracking for municipal fines, fees, and permits.
- Provide exceptional customer service to citizens, businesses, and visitors regarding city policies and procedures.
- Coordinate logistics for council meetings, including room preparation, audio-visual support, and stakeholder notifications.
- Prepare complex reports and correspondence for the Mayor, City Manager, and department heads.
Qualifications
- High School Diploma or GED required; Associate’s degree in Public Administration or related field is preferred.
- Minimum of 3-5 years of experience in municipal, government, or high-level administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with government record-keeping software.
- Strong working knowledge of the Washington State Public Records Act and open government laws.
- Excellent organizational skills with a proven track record of accuracy and attention to detail.
- Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
- Effective verbal and written communication skills with the ability to interact professionally with diverse stakeholders.