Job Description
Are you a detail-oriented professional with a passion for public service? The City of Mesa is seeking an experienced and organized City Clerk to join our administrative team immediately. As the official record-keeper for the City, you will play a pivotal role in maintaining the integrity of municipal operations and ensuring transparency for our residents.
In this high-visibility role, you will oversee the day-to-day functions of the Clerk’s Office, ensuring that all official documents, meeting minutes, and ordinances are accurately maintained and readily accessible. If you thrive in a fast-paced government environment and possess exceptional organizational skills, we want to hear from you.
Why Join the City of Mesa?
- Competitive salary and comprehensive benefits package.
- Opportunity to serve the community and make a tangible impact.
- Stable, full-time employment with a respected organization.
Responsibilities
- Manage and maintain the official records of the City, including resolutions, ordinances, contracts, and meeting minutes.
- Prepare, publish, and distribute official agendas and packets for City Council and Board meetings.
- Serve as the primary point of contact for Freedom of Information Act (FOIA) requests and public inquiries.
- Supervise and coordinate the daily operations of the Clerk’s Office staff, including scheduling and workflow management.
- Administer municipal elections, including voter registration, candidate filings, and election day coordination.
- Ensure compliance with state and local laws regarding open meetings and public records retention.
- Oversee the issuance of licenses, permits, and certificates as required by municipal code.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration, Business Management, or a related field preferred.
- Minimum of 3-5 years of experience in a municipal office, administrative support, or records management role.
- Thorough knowledge of Robert’s Rules of Order and government legislative processes.
- Excellent written and verbal communication skills with the ability to draft clear and professional documents.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with specialized government database software (e.g., Accela, Elixr).
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Strong organizational skills with a keen eye for detail and accuracy.