Job Description
Join the dedicated team at the City of Jacksonville as a City Clerk. We are currently seeking a highly organized and detail-oriented professional to join our Public Administration division. This is an immediate hire opportunity for a candidate who thrives in a fast-paced government environment and is committed to maintaining transparency and efficiency in our municipal operations.
In this pivotal role, you will serve as the primary point of contact for the public and city officials, managing vital records and ensuring compliance with all municipal regulations. If you have a passion for public service and possess strong administrative skills, we encourage you to apply today.
Responsibilities
- Manage and maintain official city records, including meeting minutes, ordinances, and resolutions with the highest level of accuracy.
- Process and respond to public records requests in accordance with state and local transparency laws.
- Oversee the preparation and distribution of official correspondence, agendas, and reports for City Council and Commission meetings.
- Provide exceptional customer service to citizens, vendors, and visitors at the City Hall front desk.
- Assist in the coordination of city events, including scheduling and logistics for town halls and public forums.
- Ensure all digital and physical filing systems are organized, secure, and easily accessible.
- Perform general office administration duties, including answering phones, routing mail, and managing inventory.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration, Public Records Management, or related field is preferred.
- Proven experience in administrative support, records management, or a similar role within a government or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with database management software.
- Strong knowledge of Florida public records laws and open meeting requirements.
- Excellent verbal and written communication skills with the ability to interact professionally with diverse populations.
- Attention to detail and the ability to prioritize tasks in a high-volume, deadline-driven environment.