Job Description
Join the City of Philadelphia as a dedicated City Clerk. We are currently seeking a highly organized and detail-oriented professional to join our municipal team immediately. In this pivotal role, you will serve as the face of the Office of the City Clerk, managing vital records and ensuring the smooth operation of essential public services.
Why Apply?
- Immediate Opportunity: This is a fill-it-now role with a start date as soon as possible.
- Impactful Work: Play a direct role in maintaining the integrity of city records and assisting thousands of residents.
- Competitive Compensation: Enjoy a comprehensive benefits package including health insurance, retirement plans, and paid time off.
If you possess a strong command of administrative procedures and a commitment to public service, we want to hear from you.
Responsibilities
- Oversee the management, archiving, and retrieval of official city documents, including minutes, ordinances, and contracts.
- Process and issue various municipal licenses and permits, including marriage licenses, business licenses, and dog licenses.
- Provide exceptional customer service to residents, businesses, and visitors by answering inquiries regarding city regulations and procedures.
- Perform notary public services and verify the authenticity of legal documents with precision.
- Maintain strict confidentiality and data integrity in all administrative tasks and filings.
- Coordinate with department heads to ensure accurate data entry into the city’s record management systems.
- Respond to incoming correspondence, emails, and phone calls in a professional and timely manner.
Qualifications
- High School Diploma or GED is required; an Associate’s degree in Public Administration, Business Administration, or related field is preferred.
- Proven experience in administrative support, records management, or a similar public service role is highly desirable.
- Excellent verbal and written communication skills, with the ability to interact effectively with diverse populations.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database management software.
- Strong attention to detail and the ability to multi-task effectively in a fast-paced government environment.
- Basic understanding of government procedures, public record laws, or local ordinances is a plus.
- Must possess a high level of integrity, discretion, and professional judgment when handling sensitive information.