Job Description
We are currently seeking a highly organized and professional City Clerk to join the City of Chicago government team immediately. This is a pivotal role dedicated to maintaining the integrity of city records and supporting the legislative process. If you have a strong eye for detail and a passion for public service, we encourage you to apply.
In this position, you will serve as the primary point of contact for official city documents, ensuring that all administrative functions run smoothly and efficiently. You will work in a fast-paced environment where accuracy and discretion are paramount.
Responsibilities
- Manage Public Records: Oversee the acquisition, preservation, and retrieval of municipal documents, ensuring compliance with state and federal regulations.
- Prepare Legislative Materials: Draft, edit, and distribute meeting agendas, minutes, and ordinances for the City Council and various committees.
- Administrative Support: Provide high-level administrative assistance to the Mayor and City Department Heads, including scheduling, correspondence, and report preparation.
- Custodian of Archives: Maintain the official archives and historical records of the City, organizing them for easy access and future reference.
- Public Inquiries: Serve as the face of the office, responding to citizen inquiries regarding permits, licenses, and official city business with professionalism and courtesy.
- Vendor Coordination: Manage contracts with printing services, archiving vendors, and other third-party providers essential to office operations.
Qualifications
- Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Public Administration, Political Science, or a related field is highly preferred.
- Experience: Minimum of 3-5 years of experience in municipal government administration, records management, or a similar clerical role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with document management systems (e.g., SharePoint, Adobe Pro).
- Attention to Detail: Exceptional ability to review complex documents for accuracy, grammar, and legal compliance.
- Communication: Excellent verbal and written communication skills with the ability to interact effectively with diverse populations, including elected officials and the general public.
- Integrity: Demonstrated ability to maintain confidentiality and handle sensitive information with the utmost discretion.