Job Description
Join the City of Mesa as a Dedicated City Clerk
Are you a detail-oriented professional with a passion for public service? The City of Mesa is seeking a highly organized and experienced City Clerk to join our dynamic team. In this pivotal role, you will serve as the chief administrative officer for the City Council, ensuring the smooth operation of municipal government functions. You will play a critical role in preserving our city's history, managing public records, and facilitating transparent civic engagement.
If you thrive in a fast-paced environment and possess exceptional organizational skills, we invite you to apply and help us shape the future of Mesa.
Responsibilities
- Official Records Management: Maintain and preserve official city records, including minutes of City Council meetings, ordinances, resolutions, and contracts with the highest degree of accuracy.
- Meeting Coordination: Serve as the primary point of contact for scheduling, preparing agendas, and taking minutes for City Council and Board of Adjustment meetings.
- Public Information Requests: Handle Freedom of Information Act (FOIA) requests and general inquiries from the public with transparency, efficiency, and adherence to state laws.
- Election Administration: Assist in the coordination and administration of local elections, including voter registration, polling place management, and election reporting.
- Statutory Compliance: Ensure the City of Mesa remains compliant with state statutes and local codes regarding open meetings and public records.
- Office Administration: Oversee the daily operations of the City Clerk’s office, including supervision of staff, budget management, and procurement of supplies.
- Community Engagement: Act as a liaison between the City Council and the community, fostering a positive and open relationship with Mesa residents.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration, Political Science, or a related field preferred.
- Experience: Minimum of 3-5 years of experience in a municipal government setting, with at least 2 years in a supervisory or clerical leadership role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with specialized government software (e.g., Accela, Legistar) is highly desirable.
- Knowledge of Laws: Strong understanding of Arizona Revised Statutes (ARS) regarding open meetings and public records.
- Communication Skills: Excellent verbal and written communication skills, with the ability to draft clear and concise documents for the public and officials.
- Interpersonal Skills: High level of integrity, confidentiality, and the ability to work collaboratively with diverse groups of people.
- Attention to Detail: Exceptional attention to detail with the ability to multitask and prioritize tasks in a fast-paced environment.