Job Description
Join the Community You Live In: The City of Portland is currently seeking dedicated and detail-oriented individuals to join our team as City Government Clerks. We are looking for passionate professionals who are ready to make a tangible impact in our local government operations. This is an urgent hire opportunity for someone ready to start immediately.
About the Role:
In this vital position, you will serve as the first point of contact for citizens and staff, ensuring smooth administrative operations across various departments. You will be responsible for managing high volumes of correspondence, maintaining public records, and facilitating efficient workflow processes. If you possess a strong work ethic and a commitment to public service, we want to hear from you.
Responsibilities
- Receive, screen, and route incoming calls, emails, and visitors to appropriate city departments.
- Perform data entry and maintain accurate electronic and physical filing systems for city records.
- Prepare, proofread, and distribute routine correspondence, reports, and official documents.
- Assist in the scheduling and coordination of meetings for department leadership and committees.
- Process requests for public information and assist citizens with navigating city services.
- Ensure compliance with city policies, procedures, and privacy regulations.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or a related field preferred.
- Minimum of 1-2 years of previous experience in clerical, administrative, or customer service roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
- Strong attention to detail with the ability to detect errors in data and documents.
- Excellent verbal and written communication skills for interacting with diverse populations.
- Ability to work independently as well as part of a collaborative team in a fast-paced environment.