Job Description
Career Opportunity in Public Service: The City of Phoenix is seeking a highly organized and motivated Entry-Level Administrative Assistant to join our dedicated team. This is an excellent opportunity for recent graduates or individuals looking to start a stable career in the public sector.
In this role, you will play a vital role in ensuring the smooth operation of our office. You will assist senior staff with various administrative tasks, handle correspondence, and serve as a point of contact for the public. If you are looking for a role that offers growth, stability, and the chance to make a difference in your community, we encourage you to apply.
Responsibilities
- Manage incoming emails, phone calls, and general inquiries in a professional and timely manner.
- Prepare, organize, and maintain accurate office records, files, and databases.
- Assist in the coordination of departmental meetings, including scheduling, agenda preparation, and minute taking.
- Process incoming and outgoing mail, faxes, and documents according to established protocols.
- Support the department with data entry, report generation, and basic research tasks.
- Ensure the office environment is organized and professional at all times.
Qualifications
- High School Diploma or GED required; some college coursework is preferred.
- Proven experience in administrative support, data entry, or customer service is a plus but not mandatory for entry-level applicants.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills with a professional demeanor.
- Strong organizational skills and the ability to prioritize multiple tasks effectively.
- Ability to work independently and as part of a team in a fast-paced government environment.