Job Description
Launch your career in public service with the City of New York! We're seeking a dedicated Entry-Level Administrative Assistant to join our Department of Administrative Services. This is your gateway to meaningful work supporting one of the world's most dynamic municipalities. You'll gain invaluable experience in government operations while contributing to initiatives that directly impact millions of New Yorkers. We offer competitive benefits, professional development opportunities, and the chance to build a foundation for long-term public sector growth.
Responsibilities
- Provide comprehensive administrative support including scheduling, correspondence management, and record-keeping
- Assist with document preparation, formatting, and distribution using Microsoft Office Suite
- Manage departmental calendars, coordinate meetings, and arrange logistics
- Process incoming communications and direct inquiries to appropriate personnel
- Maintain digital and physical filing systems with strict attention to confidentiality
- Support data entry tasks and basic report generation for departmental reporting
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or GED required; associate's degree preferred
- Basic proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with ability to manage multiple priorities
- Excellent written and verbal communication abilities
- Detail-oriented with high accuracy in data handling and documentation
- Ability to work independently and collaboratively in a team environment
- U.S. citizenship or legal authorization to work in the United States
- Pass background check and fingerprinting required for government position