Job Description
Join California's dedicated public service team as an Entry-Level Administrative Assistant in San Jose. This full-time position offers a unique opportunity to build a rewarding career while supporting state government operations. We provide comprehensive training, competitive benefits, and a collaborative work environment focused on community impact. Ideal for recent graduates or career changers seeking stability and growth in public service.
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record-keeping
- Assist department heads with document preparation, filing, and data management
- Coordinate meetings, appointments, and travel arrangements for staff
- Respond to public inquiries via phone, email, and in-person interactions
- Process administrative forms, permits, and regulatory documents
- Support budget tracking and procurement procedures
- Maintain accurate databases and filing systems
Qualifications
- High school diploma or equivalent; college degree preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to handle confidential information with discretion
- Basic knowledge of California state government processes
- Valid California driver's license may be required