Job Description
Join California's dynamic public service team as an Entry-Level Administrative Assistant in San Jose! This full-time position offers an exceptional opportunity to launch your career in state government while supporting critical community programs. You'll gain hands-on experience in public sector operations with competitive benefits, professional development, and the satisfaction of serving California residents. Our collaborative environment values integrity, innovation, and inclusive excellence—making this ideal for motivated graduates seeking meaningful impact.
Responsibilities
- Provide comprehensive administrative support to department leadership and staff
- Manage confidential records, files, and digital documentation systems
- Coordinate scheduling, meetings, and interdepartmental communications
- Process invoices, purchase orders, and budget tracking documentation
- Assist with public inquiries and constituent service requests
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Support special projects and community outreach initiatives
Qualifications
- High school diploma or equivalent; associate's or bachelor's degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Basic understanding of public sector procedures preferred
- Must pass background check and fingerprint clearance
- Valid California driver's license may be required