Job Description
Launch your public service career with the City of San Jose! We're seeking motivated entry-level Administrative Specialists to support critical municipal operations. Join our award-winning team dedicated to innovation and community impact while enjoying exceptional benefits, professional development, and a commitment to work-life balance. This is your gateway to meaningful government service in California's economic capital.
Responsibilities
- Manage departmental communications including phone systems, email correspondence, and public inquiries
- Prepare and maintain official documents, reports, and records ensuring compliance with municipal protocols
- Coordinate scheduling, meeting logistics, and event planning for department leadership
- Process administrative paperwork, permits, and forms with meticulous attention to detail
- Support budget tracking and procurement procedures within department guidelines
- Assist with data collection, analysis, and reporting for performance metrics
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- High school diploma or GED required; Associate's degree preferred in Public Administration or related field
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills with ability to manage multiple priorities
- Excellent written and verbal communication abilities
- Basic knowledge of records management and document retention policies
- Customer service mindset with ability to interact with diverse stakeholders
- Ability to pass background check and fingerprint clearance