Job Description
Join the City of San Jose's dynamic public service team as an Entry-Level Administrative Specialist. This full-time position offers a unique opportunity to launch your career in government without prior experience. You'll support critical municipal operations while receiving comprehensive training and competitive benefits. Enjoy stability, purpose-driven work, and opportunities for advancement in one of America's most innovative cities.
Why Choose San Jose? Live in California's capital of technology while serving your community. This role includes health insurance, retirement plans, paid leave, and professional development programs.
Responsibilities
- Process and maintain official records with precision and confidentiality
- Assist constituents with inquiries via phone, email, and in-person
- Support departmental meetings with scheduling, materials preparation, and minute-taking
- Manage digital filing systems and document workflows
- Coordinate interdepartmental communications and task tracking
- Perform data entry and basic report generation
- Adhere to all federal, state, and municipal regulations
Qualifications
- High school diploma or equivalent (college preferred)
- No prior experience required – training provided
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Detail-oriented with high organizational standards
- Commitment to public service ethics and confidentiality
- Valid California driver's license may be required