Job Description
Launch your public service career with the City of Oakland! We're seeking motivated Entry-Level Administrative Specialists to support vital municipal operations. This is your gateway to government work with comprehensive benefits, professional development, and meaningful community impact. Join our diverse team dedicated to delivering exceptional services to Oakland residents.
As an Administrative Specialist, you'll gain hands-on experience in public sector administration while supporting departmental functions. We value fresh perspectives and provide structured mentorship to help you grow professionally. No prior government experience required – we train for success!
Responsibilities
- Process and maintain official records, permits, and documentation with strict attention to compliance
- Provide exceptional citizen assistance via phone, email, and in-person inquiries
- Support departmental operations through scheduling, correspondence, and data management
- Coordinate meetings, events, and outreach initiatives for community engagement
- Assist with budget tracking, procurement processes, and report preparation
- Utilize municipal software systems (e.g., SAP, Oracle) for administrative tasks
- Collaborate across departments to support cross-functional projects
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail and accuracy
- Excellent written and verbal communication abilities
- Ability to handle sensitive information with confidentiality and integrity
- Customer service mindset with problem-solving aptitude
- Basic knowledge of public sector operations or willingness to learn
- Valid California driver's license (if travel required)