Job Description
Join the U.S. Department of Veterans Affairs as an Entry-Level Administrative Assistant and launch your federal career in Portland, OR. This pivotal role supports our mission to honor America's veterans by providing exceptional administrative support in a dynamic, mission-driven environment. You'll gain invaluable federal experience while contributing to critical veteran services through streamlined operations and precise documentation management.
We offer comprehensive benefits including federal health insurance, retirement plans, and generous paid time off. Our Portland office is centrally located with excellent public transit access and a collaborative culture focused on professional development. Ideal for recent graduates or career changers seeking stable, meaningful employment with growth opportunities.
Responsibilities
- Manage and maintain confidential veteran records using VA systems (Vista, EHR) with 100% accuracy
- Coordinate complex scheduling for 5+ staff members and veteran appointments
- Prepare official correspondence, reports, and briefings following federal formatting standards
- Process travel authorizations, reimbursements, and procurement requests in accordance with federal regulations
- Serve as primary contact for internal/external inquiries regarding veteran benefits programs
- Assist with onboarding new staff including orientation materials and system access
- Track departmental metrics and prepare monthly performance dashboards
Qualifications
- U.S. citizenship required (federal position mandate)
- Associate's degree or equivalent combination of education/experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to obtain and maintain a government security clearance
- Experience with data entry and maintaining accurate records
- Strong attention to detail with zero-error tolerance for documentation
- Ability to work in a fast-paced environment with competing priorities
- Excellent written and verbal communication skills