Job Description
Launch Your Career in the Public Sector!
The State of Illinois is currently seeking a motivated and organized Administrative Assistant to join our team in Chicago. This is a fantastic entry-level opportunity to work within a prestigious government agency, offering stability, excellent benefits, and a clear pathway for professional growth. No prior government experience is required; we provide comprehensive on-the-job training to help you succeed.
As part of the Central Management Services (CMS), you will be the face of our department, ensuring smooth daily operations and serving the citizens of Illinois with integrity and efficiency.
Responsibilities
- Manage high-volume incoming communications, including phone calls, emails, and mail, with a professional and courteous demeanor.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Schedule and coordinate meetings, appointments, and travel arrangements for department supervisors.
- Assist the public with inquiries regarding state services and direct them to the appropriate resources.
- Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Assist with special projects and ad-hoc administrative tasks as assigned.
Qualifications
- High School Diploma or GED equivalent required.
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) is preferred.
- Strong attention to detail and the ability to maintain strict confidentiality.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Valid Illinois Driver’s License (may be required for occasional travel).