Job Description
Join our mission-critical team at the Philadelphia VA Medical Center as a Federal Administrative Specialist. This pivotal role supports veteran healthcare operations through expert coordination, documentation management, and compliance oversight. Enjoy competitive federal benefits including retirement plans, health insurance, and paid leave in a mission-driven environment.
Responsibilities
- Manage electronic health records systems and ensure HIPAA/FERPA compliance
- Coordinate veteran appointment scheduling and correspondence across departments
- Process federal procurement forms (SF-1034) and travel vouchers (SF-1012)
- Prepare official congressional correspondence and FOIA requests
- Lead administrative process improvements using Lean methodologies
- Train staff on federal records management procedures
- Support disaster recovery planning and continuity of operations
Qualifications
- Bachelor's degree in Public Administration or related field
- Minimum 3 years federal administrative experience
- Proficiency in VA VISTA system and Microsoft Office Suite
- Knowledge of 5 CFR Part 793 (federal records management)
- Active Secret clearance or ability to obtain one
- Professional certification (e.g., CDP, CPM) preferred
- Experience with VA Form 10-0485 (Record of Emergency Data)