Job Description
Join our mission-driven team at the U.S. Department of Veterans Affairs in Long Beach, CA, as a Federal Administrative Specialist. This critical role supports our veterans' services through efficient office operations, documentation management, and stakeholder coordination. Enjoy competitive federal benefits, professional development opportunities, and the satisfaction of serving those who served our nation. We're seeking detail-oriented professionals with federal experience to maintain compliance with agency protocols while delivering exceptional administrative support.
Responsibilities
- Manage veteran records and documentation using federal databases (e.g., VISTA, VA FileMan)
- Coordinate scheduling for veteran appointments and department meetings
- Process travel authorizations and expense reports in accordance with federal guidelines
- Prepare official correspondence, reports, and briefings for leadership review
- Assist with onboarding new staff and training on administrative procedures
- Maintain physical and digital filing systems with strict confidentiality standards
- Serve as primary liaison between veterans, VA staff, and external partners
Qualifications
- Minimum 2 years of federal administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal records management regulations (e.g., 44 U.S.C. Chapter 21)
- Ability to obtain and maintain a government security clearance
- Strong written and verbal communication skills
- Experience with VA-specific systems preferred but not required
- Bachelor's degree in Public Administration or related field
- Certified Federal Administrative Assistant (CFAA) certification preferred