Job Description
Join the U.S. Department of Veterans Affairs in San Diego as a Federal Administrative Specialist and become part of an agency dedicated to serving our nation's heroes. This pivotal role supports critical operations within our healthcare system, ensuring seamless administrative processes that directly impact veteran care. Enjoy competitive benefits, professional development opportunities, and a collaborative work environment committed to public service excellence.
Responsibilities
- Manage veteran records databases with strict adherence to federal confidentiality standards (HIPAA/VA directives)
- Coordinate multi-departmental scheduling and logistics for leadership meetings and events
- Process personnel actions, travel authorizations, and procurement requests through federal systems
- Prepare official correspondence, reports, and presentations for senior leadership review
- Serve as primary point of contact for internal stakeholders and external partners
- Implement and maintain office administrative procedures to optimize efficiency
- Conduct quality assurance reviews for all outgoing documentation
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 2 years of federal administrative or public sector experience
- Proficiency with VA-specific systems (e.g., VISTA, CPRS) and Microsoft Office Suite
- Active U.S. citizenship and ability to obtain Public Trust clearance
- Advanced knowledge of federal procurement, records management, and privacy regulations
- Exceptional written and verbal communication skills with diverse stakeholders
- Proven ability to manage competing priorities in a fast-paced environment