Job Description
Join a prestigious federal agency in the heart of Long Beach, CA, as our new Federal Administrative Specialist. We are urgently seeking a dedicated, detail-oriented professional to support our mission-critical operations and ensure seamless office management. In this pivotal role, you will serve as the backbone of our administrative team, ensuring compliance with federal regulations while delivering top-tier service to our stakeholders.
If you are a self-motivated individual with a passion for public service and a knack for organization, we want to hear from you. This is a unique opportunity to advance your career within a stable, high-impact federal environment.
Responsibilities
- Operational Support: Manage high-level correspondence, schedule complex executive meetings, and coordinate domestic and international travel arrangements.
- Compliance Management: Maintain strict adherence to federal administrative regulations, OPM guidelines, and agency-specific policies regarding record-keeping and reporting.
- Document Control: Prepare, review, and distribute a variety of official documents, including briefing packets, memoranda, and federal grant reports.
- Office Management: Oversee office supplies inventory, vendor relations, and facility maintenance to ensure a productive working environment.
- Stakeholder Liaison: Act as the primary point of contact for internal and external stakeholders, answering inquiries and facilitating communication between departments.
- Process Improvement: Identify areas for administrative efficiency and implement streamlined workflows to enhance team productivity.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative experience, preferably within a government or large corporate setting.
- Education: Bachelor’s degree in Public Administration, Business Administration, or a related field is strongly preferred.
- Regulatory Knowledge: Demonstrated understanding of federal administrative procedures, security protocols, and compliance standards.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with federal case management or HRIS software (e.g., SAP, Oracle).
- Communication: Exceptional written and verbal communication skills with the ability to interpret complex regulations and present information clearly.
- Soft Skills: High level of discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.