Job Description
Are you a detail-oriented professional passionate about public service? Columbus Federal Services is seeking a highly skilled Federal Administrative Specialist to provide exceptional support to our Department of Defense client. In this pivotal role, you will ensure the smooth operation of our federal office, managing complex schedules, confidential records, and inter-agency communications.
Join a dynamic team where your administrative expertise directly contributes to mission success. We offer a competitive benefits package, opportunities for professional growth, and a collaborative work culture in the heart of Ohio.
Responsibilities
- Office Management: Oversee daily office operations, manage inventory, and ensure a professional, organized work environment for federal personnel.
- Schedule Coordination: Manage complex calendars for senior staff, arrange domestic and international travel, and coordinate high-level meetings and conference calls.
- Correspondence: Draft, edit, and distribute professional correspondence, memos, and briefing materials with a high degree of accuracy.
- Record Management: Maintain and organize confidential files, ensure compliance with federal record-keeping regulations, and implement digital archiving systems.
- Vendor Relations: Act as the primary point of contact for office vendors, manage service contracts, and process expense reports.
- Meeting Support: Prepare briefing packets, take detailed minutes, and track action items during departmental meetings.
Qualifications
- Education: Bachelor’s degree (BA/BS) in Business Administration, Public Administration, or related field, or equivalent combination of education and experience.
- Experience: Minimum 3-5 years of progressive experience in federal or military administrative support.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with government-specific software (e.g., JPADS, GSA Advantage).
- Security Clearance: Ability to obtain and maintain a Secret Security Clearance.
- Communication: Excellent verbal and written communication skills with the ability to interact with senior executives and diverse stakeholders.
- Attention to Detail: Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.