Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Omaha as a Federal Administrative Specialist. This vital role supports our nation's heroes through efficient documentation management, regulatory compliance, and interdepartmental coordination. You'll be part of a dynamic environment where precision meets public service, contributing to the seamless operation of veteran healthcare services.
Responsibilities
- Manage and maintain confidential veteran records in compliance with federal regulations (HIPAA, FOIA)
- Coordinate scheduling and logistics for multi-stakeholder meetings and veteran outreach events
- Process administrative forms, benefits applications, and correspondence with 99.8% accuracy
- Support budget tracking and procurement documentation for departmental operations
- Implement digital filing systems using SharePoint and VA-specific databases
- Conduct quality assurance reviews for all outgoing communications
- Train new staff on administrative protocols and security protocols
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 2 years federal administrative experience with GS-5/GS-7 level duties
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and VA systems (VISTA, CPRS)
- Active Secret Security clearance or ability to obtain within 30 days
- Exceptional written and verbal communication skills
- Knowledge of federal procurement and records management regulations
- Ability to prioritize tasks in high-volume, deadline-driven environments