Job Description
Join our dynamic team at the VA Sacramento Healthcare System as a Federal Administrative Specialist. This critical role supports veterans' services through meticulous record management, policy compliance, and cross-departmental coordination. We offer competitive benefits, professional development, and a mission-driven environment where your administrative expertise directly impacts veteran care.
Responsibilities
- Manage and maintain confidential veteran medical records in compliance with HIPAA and federal regulations
- Coordinate scheduling for multi-stakeholder meetings including VA leadership and external partners
- Process personnel actions and onboarding documentation for 50+ staff annually
- Develop and implement administrative workflow improvements using Microsoft Office Suite
- Prepare official correspondence, reports, and compliance documentation for agency review
- Act as primary liaison between administrative teams and clinical departments
- Monitor and reconcile departmental budgets utilizing FMS systems
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years federal administrative experience with GS-5 level requirements
- Proficiency in Microsoft Office (Outlook, Excel, Word, SharePoint) and HR systems
- Demonstrated knowledge of federal procurement procedures (FAR) and record retention policies
- Ability to obtain and maintain Public Trust security clearance
- Exceptional written and verbal communication skills
- Experience with VA-specific systems (Vista, CPRS) preferred
- US Citizenship required