Job Description
Join our mission-driven team at the Department of Veterans Affairs in Oakland as a Federal Administrative Specialist. This pivotal role supports critical operations within our healthcare administration division, ensuring seamless service delivery to our nation's heroes. You'll work in a dynamic environment where your organizational skills directly impact veteran care initiatives. Enjoy competitive federal benefits, professional development opportunities, and a collaborative workplace culture.
Responsibilities
- Manage veteran records systems with 100% compliance to federal privacy regulations (HIPAA, FERPA)
- Coordinate multi-departmental communications and scheduling for senior leadership
- Process financial transactions and budget allocations with meticulous attention to detail
- Prepare official correspondence and reports for congressional oversight committees
- Train staff on administrative procedures and federal compliance protocols
- Oversee office supply inventory and procurement within federal guidelines
- Support veteran outreach events and community engagement initiatives
Qualifications
- Bachelor's degree in Public Administration or related field (or equivalent experience)
- Minimum 3 years federal administrative experience with GS-5/GS-7 level
- Proficiency in Microsoft Office Suite and federal database systems (VA-VISTA, EHR)
- Active Secret security clearance or ability to obtain within 90 days
- Expert knowledge of federal procurement regulations (FAR, DFARS)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities under strict deadlines
- Experience with veteran-focused organizations preferred