Job Description
Join our dedicated team at the U.S. Department of Veterans Affairs in Boston as a Federal Administrative Specialist. This pivotal role supports mission-critical operations for veterans across Massachusetts. You'll be part of a dynamic environment where your administrative expertise directly impacts the lives of those who served our nation. Enjoy competitive benefits, professional development opportunities, and the pride of contributing to federal service.
Responsibilities
- Manage confidential veteran records and ensure compliance with federal regulations (HIPAA, FERPA)
- Coordinate cross-departmental communications and scheduling for senior leadership
- Process complex travel reimbursements and procurement requests using FedMall systems
- Prepare detailed reports and executive briefings using advanced Excel functions
- Oversee office supply inventory management and vendor contract renewals
- Support new hire onboarding by processing SF-52 forms and background checks
- Implement document retention policies per NARA guidelines
Qualifications
- Bachelor's degree in Public Administration or related field (or equivalent experience)
- Minimum 3 years federal administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, SharePoint)
- Active security clearance eligibility or ability to obtain one
- Knowledge of federal procurement regulations (FAR) and travel policies
- Exceptional attention to detail with demonstrated accuracy in data entry
- Strong interpersonal skills for veteran-facing interactions