Job Description
We are seeking a highly organized and proactive Federal Administrative Specialist to join our team in Dallas, TX. In this pivotal role, you will provide essential administrative support to federal leadership, ensuring the seamless operation of office functions and strict compliance with federal regulations.
Why Join Us?
- Competitive salary and comprehensive federal benefits package.
- Work-life balance and stability in the public sector.
- Opportunity to contribute to meaningful federal initiatives.
Key Responsibilities:
The ideal candidate will excel in a fast-paced environment, managing complex schedules, processing financial vouchers, and maintaining strict confidentiality.
Responsibilities
- Manage executive calendars, coordinate domestic and international travel arrangements, and prepare briefing materials.
- Process and track incoming correspondence, ensuring timely responses in accordance with OPM guidelines.
- Prepare and review financial vouchers, travel vouchers, and purchase requests for accuracy and compliance.
- Maintain and organize official personnel files, ensuring strict adherence to privacy laws and record retention schedules.
- Assist in the planning and execution of interagency meetings and conferences.
- Perform general office management duties, including supply ordering and equipment maintenance coordination.
- Act as a liaison between staff members and federal oversight bodies.
Qualifications
- Bachelor’s degree or equivalent combination of education and experience (typically 3 years of relevant administrative experience).
- Experience working within a federal or state government environment is highly preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and government-specific software (e.g., eOPF, JFE).
- Strong written and verbal communication skills with the ability to draft clear and concise correspondence.
- Excellent organizational skills with a keen attention to detail and accuracy.
- Ability to maintain strict confidentiality and exercise discretion at all times.
- Familiarity with Federal Acquisition Regulation (FAR) and Office of Personnel Management (OPM) policies.