Job Description
We are seeking a dedicated and detail-oriented Federal Administrative Specialist to join our team in Detroit, Michigan. In this pivotal role, you will serve as the backbone of our office operations, ensuring that federal regulations are met while maintaining a high standard of efficiency and professionalism. You will interact with various stakeholders, manage complex correspondence, and contribute to the successful execution of administrative functions within the federal sector.
Our organization is committed to excellence in public service and offers a collaborative work environment where your contributions directly impact the community. If you are looking for a stable career with meaningful work in the heart of Detroit, we encourage you to apply.
Responsibilities
- Manage Complex Correspondence: Draft, proofread, and distribute official correspondence and reports in compliance with federal standards.
- Records Management: Maintain accurate and organized filing systems, both digital and physical, ensuring data security and accessibility.
- Scheduling & Coordination: Arrange meetings, conferences, and travel itineraries for senior management and federal officials.
- Compliance & Reporting: Assist in the preparation of weekly and monthly reports, ensuring all data is accurate and submitted on time.
- Office Operations: Oversee the procurement of office supplies and manage vendor relationships to ensure smooth daily operations.
- Client Support: Serve as the primary point of contact for visitors and incoming calls, providing professional and courteous assistance.
Qualifications
- Education: Bachelor’s degree in Business Administration, Public Administration, or a related field preferred; High school diploma with significant relevant experience will also be considered.
- Experience: Minimum of 3-5 years of experience in administrative or clerical roles, preferably within a government or federal setting.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with federal case management software is required.
- Communication: Excellent verbal and written communication skills with the ability to convey complex information clearly.
- Organization: Exceptional attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
- Citizenship: Must be a U.S. citizen and eligible for federal government security clearance.