Job Description
Join the U.S. Department of Veterans Affairs in New York City and make an immediate impact on our nation's heroes. We're seeking a highly motivated Administrative Specialist to support critical operations in a fast-paced federal environment. This urgent opening requires immediate onboarding to ensure seamless service delivery to veterans and their families.
As a key member of our administrative team, you'll be instrumental in maintaining the highest standards of operational excellence. This position offers a unique opportunity to gain invaluable federal experience while serving those who served our country. Start date: Within 14 days of hire.
Responsibilities
- Manage veteran records databases with 99.9% accuracy and strict compliance with federal regulations
- Coordinate multi-departmental communications and scheduling for senior leadership
- Process travel authorizations and reimbursements in accordance with federal travel policies
- Prepare confidential correspondence, reports, and briefing documents for executive review
- Oversee office inventory management and procurement processes under GSA guidelines
- Provide frontline support to veterans and their families via phone, email, and in-person inquiries
- Support emergency response initiatives during critical agency operations
Qualifications
- U.S. citizenship (mandatory for federal employment)
- Minimum 2 years of administrative experience in government or regulated industry
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Active security clearance or ability to obtain within 30 days
- Bachelor's degree in Public Administration, Business, or related field
- Demonstrated ability to handle confidential information with discretion
- Experience with federal HR systems (e.g., eOPF, HRIS)
- Ability to work flexible hours including occasional weekends during emergencies