Job Description
Join a prestigious federal agency in the heart of Oklahoma. Tulsa Federal Services is currently seeking a dedicated Federal Administrative Specialist to manage critical office operations. This is an immediate opening for a self-starter who thrives in a fast-paced government environment.
Position Overview
The ideal candidate will provide high-level administrative support, ensuring the smooth operation of federal programs and strict adherence to compliance regulations. You will be the backbone of our office, handling everything from data entry to stakeholder relations.
Benefits & Perks
- Competitive salary and comprehensive health benefits.
- Retirement savings plans (401k) with agency matching.
- Generous paid time off and federal holidays.
- Professional development opportunities.
Responsibilities
- Oversee the daily intake, sorting, and distribution of federal correspondence and mail.
- Maintain and organize complex federal filing systems and databases with high accuracy.
- Prepare detailed reports, memos, and briefings for federal leadership and committees.
- Coordinate travel arrangements, meeting logistics, and conference calls for agency personnel.
- Assist in the preparation of grant applications, compliance documentation, and regulatory filings.
- Screen and direct incoming calls and visitors professionally, acting as the first point of contact.
- Perform data entry and ensure all digital records are up-to-date and secure.
Qualifications
- Bachelor’s degree in Business Administration, Public Administration, or related field (or equivalent federal experience).
- Minimum of 2 years of experience in federal or government administrative support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and federal record-keeping software.
- Strong understanding of federal privacy laws, FOIA requests, and strict confidentiality requirements.
- Exceptional time management skills with the ability to prioritize multiple competing deadlines effectively.