Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join a premier federal agency in the heart of Philadelphia, PA. This is an immediate opportunity for a driven professional to support high-level operations and ensure seamless office administration. You will be instrumental in managing sensitive information, coordinating internal communications, and supporting executive leadership in a fast-paced government environment.
Why Apply:
- Immediate Start: Onboarding begins immediately upon selection.
- Competitive Compensation: $65k - $85k base salary.
- Prestigious Environment: Work within a top-tier federal organization impacting national operations.
Responsibilities
- Manage high-volume correspondence, emails, and inter-agency communications with absolute confidentiality.
- Coordinate complex travel arrangements and itineraries for senior federal officials.
- Maintain and organize physical and digital filing systems in strict compliance with federal record-keeping standards.
- Prepare and edit meeting agendas, briefing papers, and comprehensive monthly reports.
- Act as the primary point of contact for visitors and phone inquiries, directing them to the appropriate personnel.
- Assist in the preparation of grant applications and compliance documentation.
Qualifications
- Minimum of 3 years of administrative experience, preferably within the public sector or government contracting.
- Associate’s degree or Bachelor’s degree preferred; high school diploma with equivalent experience considered.
- Proficiency in Microsoft Office Suite (Advanced Excel, Outlook, Word) and government-specific software (e.g., eOPF).
- Strong attention to detail and the ability to handle sensitive and classified information with discretion.
- Excellent written and verbal communication skills with the ability to translate complex policies into clear instructions.
- Ability to obtain a favorable background investigation and security clearance.