Job Description
We are currently seeking a highly organized and detail-oriented Federal Administrative Specialist to join our dynamic team in Las Vegas, NV. This is an immediate hire opportunity for a professional who thrives in a fast-paced federal contracting environment and is committed to maintaining the highest standards of compliance and efficiency.
In this role, you will serve as a critical point of contact for internal and external stakeholders, ensuring the smooth operation of administrative functions in support of federal missions. The ideal candidate possesses a strong understanding of government regulations, superior organizational skills, and the ability to adapt quickly to changing priorities.
Responsibilities
- Manage complex calendars, schedule high-level meetings, and coordinate domestic and international travel arrangements for senior leadership.
- Prepare and process a high volume of correspondence, including memos, briefing materials, and official federal documents.
- Oversee the organization and retention of confidential government records, ensuring strict adherence to record-keeping protocols and the Freedom of Information Act (FOIA).
- Assist with the preparation of budget proposals, purchase orders, and expense reports in compliance with federal financial regulations.
- Act as the primary point of contact for vendors and clients, resolving inquiries and facilitating timely service delivery.
- Conduct research and compile data for weekly status reports and strategic planning meetings.
Qualifications
- Bachelor’s degree in Public Administration, Business, or a related field is preferred; an equivalent combination of education and experience will be considered.
- Minimum of 3-5 years of administrative experience within a government or federal contracting environment.
- Ability to obtain and maintain a Secret Security Clearance is required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with federal case management software.
- Strong understanding of FAR (Federal Acquisition Regulation) and DFARS compliance standards.
- Exceptional written and verbal communication skills with the ability to draft professional correspondence.
- Demonstrated ability to maintain absolute confidentiality and discretion in handling sensitive information.