Job Description
Join the Nation's Frontline: Federal Administrative Specialist Opportunity
Are you a detail-oriented professional ready to serve the public with distinction?
San Diego Federal Services is currently recruiting for a Federal Administrative Specialist to join our esteemed client agency in San Diego, CA. This is an immediate hire opportunity for a dedicated individual to support critical federal operations. You will play a vital role in ensuring the seamless execution of administrative functions and policy implementation within a high-visibility federal department.
Why This Role Matters:
This position offers the chance to contribute directly to national security and public service initiatives. You will work in a collaborative environment that values integrity, precision, and mission-driven excellence.
Key Responsibilities:
- Manage high-volume correspondence, including email, phone, and physical mail, ensuring timely and accurate responses to internal and external stakeholders.
- Process personnel actions, timecards, and leave requests in strict adherence to federal regulations (e.g., OPM, DFARS) and agency policies.
- Maintain and organize confidential filing systems and electronic records to ensure compliance with data privacy standards.
- Coordinate complex travel arrangements, conference logistics, and meeting support for senior leadership.
- Assist in the preparation of briefing materials, policy memos, and weekly status reports.
- Serve as the primary point of contact for vendor relations and facility management requests.
Qualifications:
- United States Citizenship is required for this position.
- Must be able to obtain and maintain a Federal Secret Clearance.
- Associate’s degree in Business Administration, Public Administration, or a related field; or equivalent years of experience in federal or government administration.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and government-specific software (e.g., ePA, ELM, JKO).
- Strong understanding of federal personnel management, procurement, and compliance regulations.
- Excellent written and verbal communication skills with the ability to convey complex information clearly.
- Ability to work in a fast-paced, deadline-driven environment with minimal supervision.
Benefits Include:
- Competitive salary commensurate with experience.
- Comprehensive health, dental, and vision insurance.
- Generous retirement plan (TSP) matching.
- Paid time off and holidays.
Responsibilities
- Manage high-volume correspondence, including email, phone, and physical mail, ensuring timely and accurate responses to internal and external stakeholders.
- Process personnel actions, timecards, and leave requests in strict adherence to federal regulations (e.g., OPM, DFARS) and agency policies.
- Maintain and organize confidential filing systems and electronic records to ensure compliance with data privacy standards.
- Coordinate complex travel arrangements, conference logistics, and meeting support for senior leadership.
- Assist in the preparation of briefing materials, policy memos, and weekly status reports.
- Serve as the primary point of contact for vendor relations and facility management requests.
Qualifications
- United States Citizenship is required for this position.
- Must be able to obtain and maintain a Federal Secret Clearance.
- Associate’s degree in Business Administration, Public Administration, or a related field; or equivalent years of experience in federal or government administration.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and government-specific software (e.g., ePA, ELM, JKO).
- Strong understanding of federal personnel management, procurement, and compliance regulations.
- Excellent written and verbal communication skills with the ability to convey complex information clearly.
- Ability to work in a fast-paced, deadline-driven environment with minimal supervision.