Job Description
Join our mission-serving veterans at the Baltimore VA Medical Center. We seek a detail-oriented Administrative Specialist to support critical operations in a dynamic federal environment. This part-time role offers flexible scheduling while contributing to meaningful public service. Enjoy competitive federal benefits, including health insurance and retirement plans.
Located in downtown Baltimore near Penn Station, this position requires 24 hours weekly with hybrid work options. Ideal candidates thrive in structured settings and possess strong organizational skills. Apply now to become part of an agency ranked among the Best Places to Work in the federal government.
Responsibilities
- Process veteran benefit claims and medical records using VA systems (VistA, VBMS)
- Coordinate scheduling for 15+ medical providers and patient appointments
- Prepare official correspondence and reports in compliance with federal guidelines
- Manage office supplies inventory and procurement through GSA Advantage
- Support facility access control and visitor badge issuance protocols
- Assist with Quality Improvement initiatives and data collection
- Maintain confidential records in accordance with HIPAA and VA regulations
Qualifications
- U.S. citizenship required (federal position mandate)
- Minimum 1 year administrative experience in healthcare or government
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Ability to obtain and maintain VA background clearance
- Knowledge of federal records management standards (44 U.S. Code)
- Excellent written communication skills for veteran correspondence
- Ability to work independently with minimal supervision
- Preferred: Experience with VA VistA electronic health records system