Job Description
Launch your public sector career with the City of Portland! We're hiring motivated Administrative Assistants for multiple departments—no prior experience required. Enjoy exceptional benefits including comprehensive health insurance, retirement plans, generous paid time off, and professional development opportunities. Join our mission to serve the community while growing your skills in a supportive environment.
Responsibilities
- Provide administrative support to department staff including scheduling, correspondence, and record management
- Manage office supplies and inventory procurement
- Answer and direct incoming inquiries via phone and email
- Assist with data entry and document preparation using Microsoft Office Suite
- Coordinate meeting logistics and minute-taking
- Process incoming/outgoing mail and deliveries
- Support departmental projects as assigned
Qualifications
- High school diploma or equivalent (college preferred)
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and prioritize in a fast-paced setting
- Detail-oriented with organizational aptitude
- Positive attitude and willingness to learn new systems
- Passion for public service