Job Description
Join Indianapolis Municipal Services and become part of our mission to deliver exceptional public services. We're seeking a dedicated Administrative Assistant to support critical government operations with weekly pay and comprehensive benefits. This is your opportunity to build a stable career while serving the Indianapolis community in a dynamic, professional environment. Enjoy predictable paychecks every week alongside competitive health insurance, retirement plans, and paid time off.
As a key team member, you'll work directly with department heads to streamline processes and ensure efficient service delivery. Our commitment to employee development means you'll receive ongoing training and career advancement opportunities within one of Indiana's most respected public sector organizations.
Responsibilities
- Manage official correspondence, records, and document filing systems with strict adherence to government protocols
- Coordinate departmental meetings, prepare agendas, and maintain accurate meeting minutes
- Process payroll and expense reports with precision and confidentiality
- Serve as primary point of contact for public inquiries via phone, email, and in-person visits
- Utilize Microsoft Office Suite (Word, Excel, Outlook) for data management and reporting
- Assist with procurement processes and vendor coordination following municipal guidelines
- Support special projects including community outreach initiatives and public service campaigns
Qualifications
- High school diploma or equivalent; associate's degree in public administration preferred
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and government record-keeping systems
- Strong understanding of confidentiality protocols and data privacy regulations
- Excellent written and verbal communication skills with professional demeanor
- Ability to multitask effectively in fast-paced public sector environment
- Valid Indiana driver's license and clean driving record
- U.S. citizenship and ability to pass federal background check