Job Description
Join our dynamic team at the California State Agency and make an immediate impact on public service operations. We're seeking a highly motivated Administrative Specialist to support critical government functions with professionalism and efficiency. This is a rare opportunity to step into a vital role with competitive benefits and direct contribution to community initiatives.
Our ideal candidate thrives in fast-paced environments and values public service excellence. With comprehensive training and a supportive team culture, you'll develop skills in compliance, documentation, and inter-agency coordination. Immediate hire status available for qualified candidates.
Responsibilities
- Manage and maintain confidential government records with 100% compliance accuracy
- Coordinate cross-departmental communications and meeting logistics
- Process administrative documents including permits, licenses, and public inquiries
- Utilize state-specific software (e.g., CalHR, CMS) for data entry and reporting
- Support budget tracking and procurement documentation processes
- Conduct research on policy updates and regulatory changes
- Train staff on new administrative procedures and systems
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- Minimum 2 years government or public sector administrative experience
- Proficiency in Microsoft Office Suite and California-specific databases
- Valid California driver's license (position may require occasional travel)
- Ability to obtain federal clearance within 30 days of hire
- Strong written communication skills for policy documentation
- Experience with records management systems (e.g., RMS, CMS)
- Knowledge of California Government Code and FOIA regulations