Job Description
We are seeking a detail-oriented and proactive individual to join our team as a Part-Time Administrative Assistant. This role is perfect for those seeking flexible hours while contributing to the vital operations of our city government. You will be the face of our department, ensuring our citizens receive the support they need efficiently.
As a member of the City of Colorado Springs team, you will play a crucial role in maintaining efficient office operations and providing excellent service to the community.
Responsibilities
- Manage incoming inquiries via phone, email, and in-person with professionalism and courtesy.
- Perform accurate data entry and maintain up-to-date digital and physical records for city departments.
- Assist in the preparation of meeting agendas, presentations, and official minutes.
- Sort, route, and distribute mail and packages promptly to ensure timely communication.
- Prepare standard reports, correspondence, and forms using Microsoft Office Suite.
- Provide general administrative support to senior staff members and coordinate schedules as needed.
Qualifications
- High school diploma or equivalent is required; additional office administration coursework is a plus.
- Minimum of 1 year of administrative or clerical experience preferred, though entry-level candidates with strong potential are encouraged to apply.
- Proficiency in Microsoft Word, Excel, Outlook, and Google Workspace is essential.
- Excellent verbal and written communication skills with a focus on public service.
- Ability to work independently, manage time effectively, and meet deadlines in a fast-paced environment.
- Strong attention to detail and organizational skills are critical for this role.