Job Description
Join the New York State Team!
We are currently seeking a dedicated and organized Part-Time Administrative Assistant to support the operations of the New York State Department of Taxation & Finance. This is an excellent opportunity to serve the public while enjoying the stability and benefits associated with working for New York State.
In this role, you will play a vital role in ensuring our office runs efficiently. We are looking for a detail-oriented individual who thrives in a fast-paced environment and is committed to providing exceptional service to taxpayers.
Why Work With Us?
- State Benefits: Comprehensive health, dental, and vision insurance.
- Pension Plan: Membership in the New York State Retirement System (NYSTRS).
- Work-Life Balance: Flexible part-time schedule options available.
- Growth: Opportunities for professional development within the agency.
Responsibilities
- Manage high-volume phone inquiries, screen calls, and direct visitors to the appropriate staff members.
- Prepare, proofread, and distribute internal and external correspondence, memos, reports, and documents.
- Perform data entry and maintain accurate records using state databases and filing systems.
- Assist in the preparation of meeting agendas, materials, and travel arrangements for department staff.
- Monitor and manage office supplies, ensuring inventory levels are maintained.
- Process incoming and outgoing mail, including handling sensitive tax-related documents with strict confidentiality.
Qualifications
- High School Diploma or equivalent required; Associate's degree preferred.
- Minimum of 1-2 years of administrative or clerical experience in a government or public sector environment.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with the ability to interact professionally with diverse populations.
- Excellent organizational skills with the ability to prioritize tasks in a dynamic setting.
- Ability to pass a background check and obtain a NYS Security Clearance.